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Senior Office Manager

Responsibilities:

  • Enter 3rd party and sub-contractor costs into TRACK (equipment, material invoices)
  • Issue purchase orders, process AP Invoices and order office supplies
  • Research any unbilled issues to optimize the billing possibilities for the billing period
  • Maintain the billing folders for all projects, with all the appropriate documents, including expenses, and monthly invoices, in accordance with standard procedures
  • Effectively communicate with the Site Manager, Field Finance Manager and Project Control Manager regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing and/or payroll
  • Work with the cash receipts to reconcile variances that occur in the application of cash
  • Process invoices in CMiC upon receipt of payment from client
  • Make transfers of employee billable hours in company system as necessary
  • Perform cost reporting for client

Qualifications

  • Refinery experience preferred (5+ years)
  • Intermediate to advanced computer literacy in Microsoft Excel and accounting software
  • Billing experience preferred
  • Timekeeping experience preferred
  • Ability to work well with others under deadline situations and respond to changes in priorities
  • Strong written and verbal communication skills with excellent organizational skills
  • Ability to work independently, take initiative, set priorities and see projects through to completion
  • Employ problem-solving skills and analysis, and report problems to the Field Finance Manager, as necessary
  • Strong service orientation
  • Knowledge of TRACK preferred


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